In today’s fast-paced finance and operations environment, manual document handling is not just inefficient—it’s risky. Organizations using Microsoft Dynamics 365 Business Central increasingly rely on automation to improve accuracy, control, and scalability. This is where Continia Document Capture plays a critical role.

Continia Document Capture is a comprehensive solution designed to automate the capture, processing, approval, and posting of business documents such as invoices, credit memos, and other financial documents. It is built around a modular structure, allowing organizations to start with essential capabilities and extend functionality as their business processes mature.

Below is a clear breakdown of the different modules under Continia Document Capture and what each one offers.

Essential Module (Included with All Subscriptions)

The Essential module forms the foundation of Continia Document Capture and is included with every subscription. It focuses on automating document intake and ensuring accuracy, compliance, and control from the very first step. 

Key capabilities include:

• Automated data capture using a combination of AI and traditional OCR technology for PDF and XML documents, reducing manual data entry. 
• Seamless connection to the Continia Delivery Network, enabling the secure receipt and transmission of XML-based electronic documents such as invoices and credit memos, in compliance with European and local e-invoicing regulations. 
• Batch processing and document registration, allowing teams to handle high document volumes efficiently. 
• Customizable capture fields, so businesses can define and recognize the specific data points relevant to their operations. 
• Strong control and security, supported by full audit trails that ensure transparency and compliance. 

For organizations just starting their automation journey, the Essential module already delivers significant time savings and accuracy improvements.

Advanced Capture Module (Optional)

The Advanced Capture module builds the Essential module by introducing more intelligent and flexible document processing capabilities. It is particularly valuable for businesses dealing with complex documents or multiple document types. 

Key capabilities include: 

• AI-enhanced line recognition, enabling accurate capture of data across multiple rows and complex document layouts. 
• Item reference captures from document lines, improving alignment between invoices and master data in Business Central. 
• Support for additional document categories, beyond purchase invoices – such as sales orders and delivery notes. 
• Automatic splitting of PDF files, allowing multiple documents received in a single file to be separated and processed individually. 
• Automatic company allocation, where documents are routed to the correct Business Central company based on their content. 

This module significantly reduces manual intervention and enhances scalability for growing organizations.

Order Matching Module (Optional)

The Order Matching module focuses on automating the validation and approval of incoming documents by matching them against related business documents such as purchase orders and receipts. 

Key capabilities include: 

• Matching based on vendor shipment numbers and vendor order numbers, ensuring accurate document alignment. 
• Automatic line-by-line matching, with configurable matching rules (requires for the Advanced Capture module). 
• Rule-based tolerance handling, allowing predefined acceptable differences between order and invoice amounts. 
• Support for package tracking, improving visibility and control in order and receipt of matching processes. 

By automating document matching, this module minimizes exceptions, reduces approval of bottlenecks, and accelerates posting cycles.

Document Approval Module (Optional)

The Document Approval module introduces a structured and flexible approval workflow, ensuring governance without slowing down operations. 

Key capabilities include: 

• Automatic approval and posting within predefined approval limits. 
• Approval sharing, either temporarily or indefinitely, to support team flexibility. 
• Four-eye approval support, enhancing internal controls and compliance. 
• Unified dashboard for cross-company approvals, accessible through the Web Approval Portal. 

This module is ideal for organizations that require clear accountability, compliance, and visibility across approval processes.

Purchase Contracts Module (Optional)

The Purchase Contracts module is designed to manage and control recurring invoices tied to subscriptions or long-term agreements, such as software licenses, utilities, or service contracts. 

Key capabilities include: 

• Automatic identification of recurring invoices, reducing the risk of missed or duplicate charges. 
• Centralized management of purchase contracts, providing a single source of truth for recurring costs. 
• Periodic contract reviews help organizations identify unused or unnecessary subscriptions and optimize spending. 
• Automatic invoice approval, up to the predefined limits set within each purchase contract. 

This module helps finance teams gain better cost visibility and control over recurring expenses.

Final Thoughts

Continia Document Capture is more than a document scanning tool – it is a scalable automation platform that grows with your business. By combining the Essential module with optional add-ons like Advanced Capture, Order Matching, Document Approval, and Purchase Contracts, organizations can design a document processing workflow that aligns perfectly with their operational complexity and compliance needs. 

For businesses using Dynamics 365 Business Central, this tool delivers measurable improvements in efficiency, accuracy, and financial control – turning document management from a bottleneck into a strategic advantage.